“Showing gratitude is one of the simplest yet most powerful things humans can do for each other.” – Randy Pausch, American professor
Has someone done something nice for you? Did they make you smile, brighten your day, or do you a favor? Don’t forget to say “thank you.” Showing gratitude is one of the best things we can do to demonstrate our appreciation for others. It acknowledges the good deed and encourages positive feelings in the person who expresses gratitude and the person receiving it.
It isn’t a hard thing to do and is completely free. It only takes the smallest effort to validate the goodness of others. For an extra-special touch, consider writing a thank-you note. The gesture provides more tangible and lasting proof of our gratitude. In this article, we’ll share what you can write, how you can write one, and several thank-you note examples to inspire you. Let’s begin with what a thank-you note can contain.
What to Write in a Thank-You Note
The primary purpose of a thank you note is to express your gratitude to another person for a gift, blessing, or service you received. They may have done you a favor or were there for you when you needed them.
In a thank you note, it makes a difference when you greet and indicate the name of the person that the note is intended for. Whether it’s your mother, friend, or client, give your note a personal touch by addressing them by their name.
Then, express your thanks and the reason why you are thanking the person. It’s better to specify what you are thankful for and how their gesture of kindness, service, and courteousness impacted you.
How to Write a Thank You Note
An essential step in writing a thank-you note is to express your gratitude sincerely. If you genuinely feel a deep appreciation for what someone has done for you, take a look at our tips for writing a heartfelt thank-you note.
#1. Address the person with a form of greeting.
Addressing them by name lends your note intimacy. It shows familiarity and an acknowledgment of the person you’re writing it to.
#2. Express your gratitude.
This is the primary reason you’re writing to them. Tell them what they did that prompted you to write the note. Mention how it benefited you and why it was important to you.
#3. Add details.
While you’re at it, add details to let them know that you were paying attention and show how much the gesture meant to you. This adds personalization to your note, making it more unique and meaningful.
You can also mention the date, time, and situation surrounding their act of kindness or generosity.
#4. Consider including a gift.
Some people like sending a gift with their note to demonstrate their gratitude. If you enjoy delighting people with small surprises, consider including a gift with your note. It doesn’t have to be expensive. It just needs to show that you sincerely appreciate what others have done for you.
Some gift ideas are home-baked cookies, a special pen with their name engraved on it, a bottle of wine, a gift basket, or a small plant. Tailor your gift to the recipient. Think about their interests and daily activities to show your thoughtfulness.
30 Thank-You Note Examples
Here are a few ways to express your gratitude based on different scenarios. Feel free to customize them and make them your own.
Thank-You Notes for Gifts
#1. “I so appreciate your thoughtful graduation gift to me. The watch is beautiful and almost makes me look like a grown-up when I wear it. Thank you so much. You’re the best!”
#2. “I just received your care package and wanted to thank you. As you know, work has been brutal these last few weeks, and when I got the package in the mail today, it made my day. Thank you for all you do to make us feel cared for at work. It makes a huge difference!”
#3. “We are so pleased you could join us for Liam’s first birthday. He loves his first train set so much. I’m going to send you a cute picture of him playing with it.”
#4. “I am so grateful for the lovely floral arrangement you sent after my surgery. Daisies are my favorite flower, and the vase is the perfect color to match my freshly painted kitchen.”
Thank You Notes for Kindness and Help
#5. “Thanks so much for taking the time to help with Dalton’s science fair project. We’re so grateful to have a dinosaur expert in the family.”
#6. “I can never thank you enough for stepping up and leading the project. But this is a start.”
#7. “Thank you so much for all you have done to help us clean up after our basement flooded. Neighbors like you are a real treasure!”
Thank You Notes for Professional Relationships
#8. “Thank you so much for inviting me to interview for your open account specialist position. I truly appreciate the time you took to talk with me about this opportunity and the company. I enjoyed learning more about your workgroup and how I might fit into the team. Please don’t hesitate to contact me with any follow-up questions you might have. I hope to talk with you again soon.”
#9. “I can’t thank you enough for advising me to send my résumé to your colleague Mr. Evans. I now have an interview scheduled with him next week to discuss some freelance work. I’m really excited about the assignment he’s describing. It was very kind of you to refer me to him. I hope I can find a way to return the favor soon!”
#10. “Thank you for your invaluable mentoring these past three months. I’ve had fun getting to know you better, and I’ve learned so much from talking with you and seeing how you work. You are amazing at what you do! I’m grateful to have had the chance to work with you so closely.”
Thank You Notes for Someone’s Hospitality
#11. “Thank you again for inviting us into your lovely home. Your hospitality was much appreciated as we settled into the new neighborhood.”
#12. “Thanks so much for the great time the other night. We loved seeing your beautiful new home and sampling your mother’s famous lasagna.”
#13. “I’m so grateful that you let me stay at your place for a few nights. I enjoyed spending time with you and your family — thank you! Next time you’re in my neck of the woods, give me a call. We’d be happy to have you at our home too!
Thank You Notes for Clients, Business, and Loyalty
#14. “I loved working with your family over the past few months. Thank you for letting me know you and help you sell your home!”
#15. “Thanks so much for continuing to support us for all these years! Our business wouldn’t be where it is today without your patronage.”
#16. “Thank you for your continued support of my small business. Customers like you are the reason I can keep my business going. Your trust in my brand has been invaluable to my success.”
Thank You Notes for Sympathy Cards
#17. “I wanted to express my sincere appreciation for your sympathy and compassion. Your caring and genuine concern have been a source of strength for me. I am truly grateful to have you in my life.”
#18. “Thank you for your words of sympathy and acts of kindness. Your thoughtfulness has made this difficult time more bearable.”
#19. “I deeply appreciate your sympathy and understanding during this period of loss. Your presence and compassionate words have given me strength and reassurance. It truly makes a difference.”
Thank You Notes for Family and Friends
#20. “I found your kindness and generosity deeply touching. Thank you.”
#21. “Thank you for being the best ________ (mom, brother, grandmother, etc.). I don’t know what I’d do without you!”
#22. “To my cheerleader and my friend, you deserve the biggest thank you, so thanks!”
Thank You Notes for General Use
#23. “Thank you for all that you do.”
#24. “Thank you for your generosity and thoughtfulness. Your kindness has brightened my day.”
#25. “Even though I may not always say it, I appreciate all that you do.”
#26. “I appreciate having you in my life.”
Thank You Notes for Money
#27. “Your generosity is unmatched, and we can’t thank you enough for your gift.”
#28. “Thank you for attending our wedding and for the generous gift. We used it to help buy a new couch. We will enjoy it for many years to come.”
#29. “Thank you for the graduation gift. I plan to save it for future college-related expenses. I also enjoyed spending time with you at my graduation party.”
#30. “Thank you for the thoughtful monetary gift that you so generously gave. Rest assured, it will be put to good use.”